Terms of Service

These Terms govern your use of the members-only training community and related applications (the "Service") operated by THE CLUB ATHLETIC SOCIETY (the "Club").

1. Membership

Membership is by referral or approval. To keep the club in good order, the Club decides on admission based on your application. Membership is personal and may not be lent or transferred to any third party.

The Club may offer a free "Free member" tier that anyone may join. Free members pay no fees and may sign up for events and seminars the Club opens to non-members, keep their own records, and apply for full (CLUB) membership. They may not book sessions, view the member directory, or use member-hosted activities and other member features. The Club sets the number of Free registrations available and may suspend or cancel a Free registration without giving reasons. When a Free member attends an event or seminar, the provisions of these Terms that apply by their nature (including Articles 6–10) apply.

2. Fees and payment

• Membership fees are paid monthly in advance and are charged on the 1st of each month. No fee is charged for the month you join (you receive 1 welcome credit). The following month's fee is charged at sign-up; after that, each month's fee is charged on the 1st.
• Fees and plan contents are as published on the pricing section of our website.
• Payment is made by credit card or another method designated by the Club.
• Plan changes take effect from the following billing month.
• Credits (used for sessions and events): credits included with membership expire at the end of the following month; purchased credits are valid for 6 months from the date of purchase. Expired and unused credits are not refundable in cash. If the Club cancels a session or event, credits spent on it will be returned.

3. Cancellation

• You may cancel at any time by notifying us before the day preceding your next renewal date.
• After cancellation you may continue to use the Service until the end of the period you have paid for (if you prepaid the following month at sign-up, until the end of that month). Fees already paid, including the following month's fee prepaid at sign-up, are not refunded.
• If the Club cancels a session, we will offer an alternative date or a partial refund of that month's fee.

4. Booking and cancellation of sessions

Official sessions are booked through the app. When a session is full you join the waiting list and are promoted automatically as places open. Repeated no-shows may result in booking restrictions. Cancellation terms for one-off sessions and events are those shown on the relevant booking screen.

5. Member-hosted activities (ACTIVITIES)

• Members may host and join self-organised activities through the app. These are not official, Club-coached sessions; they are the members' own activities.
• Hosting members must not provide coaching, charge participation fees, solicit business, or present the activity as an official Club session.
• The Club may restrict which categories of activity can be hosted. Higher-risk disciplines (mountain sports, skiing, swimming and similar) are limited to official events.
• Disputes between members are to be resolved between the parties concerned; except where attributable to the Club, the Club bears no responsibility for them.

6. Health and personal responsibility

Members complete a health declaration (PAR-Q) on joining and when otherwise required. If you have any concern about your condition, please consult a physician before taking part. The Club may decide on your participation based on the information declared.

7. Insurance

The Club enrols every member in sports accident insurance, included in the membership fee. Cover and conditions are governed by the policy terms. For higher-risk one-off events, additional insurance may be required as a condition of entry.

8. Prohibited conduct

• Nuisance, harassment or discriminatory conduct towards members, coaches, staff or venue personnel
• Using the Service for sales, solicitation, religious or political campaigning, or pyramid schemes
• Disclosing another member's records or personal information without their permission
• Breaching venue rules, damaging equipment, or disregarding safety instructions
• Any conduct contrary to law or public order

9. Records, photography and video

Training records are private by default and visible only to members you have authorised. Use of photographs and video taken during sessions for promotional purposes is subject to a separate consent given at sign-up. Declining does not affect your membership.

10. Suspension and expulsion

If a member breaches these Terms, the Club may restrict bookings, suspend membership or expel the member without prior notice. Fees already paid are not refunded in the event of expulsion.

11. Limitation of liability

• The Club compensates members for loss arising from the provision of the Service where such loss is attributable to the Club.
• Where the Club is only slightly negligent, compensation is capped at the total membership fees paid by the member during the twelve months preceding the loss. This cap does not apply where the Club has acted with intent or gross negligence, nor to loss of life or personal injury.
• Beyond the remedies in clause 3, the Club bears no liability for sessions cancelled or changed due to weather, disaster, venue circumstances or other unavoidable causes.

12. Changes to these Terms

The Club may amend these Terms as necessary. Where an amendment is disadvantageous to members, we will give notice through the app or by email a reasonable period before it takes effect.

13. Governing law and jurisdiction

These Terms are governed by Japanese law. The Tokyo District Court shall have exclusive jurisdiction as the court of first instance for any dispute relating to the Service.